Reunion Conference Details
Location: Grand Hyatt Hotel - Nashville, TN
Date: October 7th – 9th
We are thrilled to announce that our 2026 Reunion Conference is taking place this Fall, and we'd love to have you with us as a Sponsor!
This year, we're heading to Nashville, TN for what promises to be an unforgettable few days of learning, connection, and celebration alongside our franchise owners, managers, and corporate team.
Reunion is one of our most anticipated events within the Woodhouse network, and your partnership is a large part of what makes it so special.
Below, you'll find everything you need to know about this year's sponsorship opportunities, including package options and key details. We encourage you to review and secure your spot early as spaces are limited.
As always, please don't hesitate to reach out with any questions. We can't wait to see you in Music City!
Vendor Exhibit Key Dates
Vendor Set-up:
- Wednesday, October 7th - 1:00 pm – 8:00 pm
- Thursday, October 8th – 8:00 am – 11:00 am
- Grand Hall B/C/D
Vendor Expo:
- Thursday, October 8th: 12:00 pm – 6:00 pm
- Friday, October 9th: 10:00 am – 2:00 pm
- Grand Hall B/C/D
Tear Down
- Friday, October 9th after 2:00 pm
What is Included: 8' high white drape back wall, 3' high black drape side wall, 6' white draped table, 2 chairs, booth ID sign
For more information, email: mindy.gray@woodhousespashq.com
Reunion Vendor Sponsorships
Additional Sponsorship Opportunities
Sponsorship Add-ons
- Hotel key card sponsor: $1,500
- Lanyard sponsor: $1,500
- Registration bag sponsor: $5,000
- Additional Vendor Pass: $450
New for Reunion: The Experience Room: $10,000 ($5,000 with a Platinum Sponsorship)
With only five rooms available, this exclusive space lets you create a memorable, high‑touch brand moment, from elevated service treatments to Nashville‑inspired experiences like a hat bar or belt stamping -- while connecting one‑on‑one with owners.
Additional Event Sponsorships
- Award party sponsor: $15,000
- Welcome reception sponsor: $7,500
- Vendor reception sponsor: $5,000
- Wrap party sponsor: $7,500
- Breakfast sponsor: $2,500
- Lunch sponsor: $2,500
- Break sponsor: $2,500
Vendor + Brand Showcase Program
- Full-page ad: $1,500
- Half-page ad: $1,000
- Quarter-page ad: $500
Next Steps
Register today for your sponsorship
The cutoff to confirm a sponsorship is July 25, 2026.
All contracts and invoices must be paid 45 days in advance of Reunion.
Shipping
Alliance Exposition will email you the exhibitor portal with shipping information, power requests and additional show details.
Register Attendees
Register your conference attendees. Each person attending the vendor showcase and participating in the conference will need to be registered. Conference registration will open in April.
Please note, you need to register your sponsorship selection, then register your conference attendees. There are 2 steps to complete.
Hotel Reservation
Book your hotel reservation. Visit this link to book your hotel room by September 10th. A group rate of $339/night plus tax has been secured for the conference: https://www.hyatt.com/events/en-US/group-booking/BNARN/G-WHSS